Hayner Gift Gallery Application Form
Event Date November 15, 2025 from 10 am to 4 pm
1. Application - Please use the form below to make your application. If you would like a paper form mailed to you please call the Hayner and request one.
2. Fees:3. Event Acceptance - You will receive an email notifying you of your status once the committee has reviewed your application and images. If we are not able to accept your application or the event is cancelled, any paid fees will be refunded in full in a timely manner.
4. Receipts and Confirmations are done via email. If this communication method is not a successful one for you, please let us know the best way to reach you by indicating it in the form below.
2. Fees:3. Event Acceptance - You will receive an email notifying you of your status once the committee has reviewed your application and images. If we are not able to accept your application or the event is cancelled, any paid fees will be refunded in full in a timely manner.
4. Receipts and Confirmations are done via email. If this communication method is not a successful one for you, please let us know the best way to reach you by indicating it in the form below.
SUBMISSION GUIDELINES FOR ARTISTS:
INDEMNITY AGREEMENT: To the maximum extent permitted by applicable law, Representative (you, on behalf of your business, workers, volunteers and/or any subcontractors) agree to save harmless and defend the indemnified parties (Troy-Hayner Cultural Center, its employees, board members and volunteers; The Troy City School System, its employees, board members and volunteers and The Friends of Hayner organization, its board members and volunteers, from and against any and all claims, losses, damages, fines, causes of action suits and liability of every kind including court costs and attorneys’ fees for injury to or death of any person, for damage to any property, for loss of business, for consequential damages and all other damages (collectively, “damages”) arising out of or in connection with this event.
I understand that photographs may be taken of me, my volunteers or staff and any artwork and/or product at this Hayner event. These photographs may be used by the Hayner to promote Hayner activities or for documentation and archival purposes.
- Artwork must be original and not infringe on the rights of any other party. The work sold must be of the same nature and quality as the images submitted with the application. No profanity or explicit imagery is permitted. Hayner reserves the right to request the removal of any work that differs from images submitted, as well as any inappropriate work on display.
- Food and Body Care Vendors have special requirements including certificates of insurance. Learn more about Certificate of Insurance Requirements here.
- Photos - If you are new to Hayner Gift Gallery please provide images of your work. Images of your work will be submitted to the committee to review. We would also like to use images of your work to help market this event. Each artist that is accepted will have a photo and a short bio on our webpage. It is not necessary to have exact photos of the specific items you plan to sell but is always better to have recent photos that are representative of what you plan to sell. Photos should be submitted along with your application. It will be assumed that you are granting permission for us to us to use your images when you submit them.
INDEMNITY AGREEMENT: To the maximum extent permitted by applicable law, Representative (you, on behalf of your business, workers, volunteers and/or any subcontractors) agree to save harmless and defend the indemnified parties (Troy-Hayner Cultural Center, its employees, board members and volunteers; The Troy City School System, its employees, board members and volunteers and The Friends of Hayner organization, its board members and volunteers, from and against any and all claims, losses, damages, fines, causes of action suits and liability of every kind including court costs and attorneys’ fees for injury to or death of any person, for damage to any property, for loss of business, for consequential damages and all other damages (collectively, “damages”) arising out of or in connection with this event.
I understand that photographs may be taken of me, my volunteers or staff and any artwork and/or product at this Hayner event. These photographs may be used by the Hayner to promote Hayner activities or for documentation and archival purposes.